Privacy Policy
Introduction
Opening Doors are committed to protecting and respecting your privacy in accordance with the Data Protection Act 2018. This Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our employment services and processes. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
What information do we collect?
Candidates
Opening Doors will collect a range of information about you, which may include:
• Your name, address and contact details, including email address and telephone number.
• Details of your qualifications, skills, experience and employment history.
• Information about your current level of remuneration, including benefit entitlements.
• Whether you have a disability for which we need to make reasonable adjustments during the recruitment process.
• Information about your entitlement to work in the UK for the purpose of immigration requirements.
We collect this information in a variety of ways e.g. from application forms, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests. It may be necessary for some jobs at the shortlisting stage of the recruitment process, to undertake an online search as part of safeguarding due diligence on shortlisted candidates. We may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks (if applicable to the role).
Data will be stored in a range of different places, including on your application record and email.
Why does Opening Doors process personal data?
We need to process data to take steps, at your request, to assistant with the recruitment process. In some cases, we may need to process data to ensure that we are complying with any legal obligations e.g. checking a successful applicant's eligibility to work in the UK before employment starts. Processing personal data from job applicants and keeping records of the process, allows Opening Doors to deliver a service to our clients, managing their recruitment process, assess and confirm a candidate's suitability for employment, to enable our clients to decide whom make a job offer to.
Clients
We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you, including whether you have opened or forwarded any emails or other content we have sent to you. We also process feedback that you provide about our candidates.
If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.
We process personal data about you from public domain sources such as LinkedIn and social networking sites or at an event where the event organiser is permitted to share delegate details with us.
Lawful Processing
Depending on the processing activity, we rely on the following lawful basis for processing your personal data under the Data Protection Act:
Article 6(1)(a) where you have given your consent for the processing of your data for a specific purpose, namely the recruitment process. You have the right to withdraw your consent for processing for that purpose at any time.
Article 6(1)(b) which relates to processing necessary for the performance of a contract.
Article 6(1)(c) so we can comply with our legal obligations, such as ensuring right to work within the UK and making reasonable adjustments in our recruitment process.
Who has access to your data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes applicant’s information shared with any prospective clients who may have suitable jobs available and interviewers involved in the recruitment process. We will also share data with former employers and referees to obtain references before an offer of employment is made. We will not share data with other third parties unless the process requires it, e.g. conducting a necessary Disclosure and Barring Service check.
How does the Opening Doors protect data?
We ensure the Data Protection Act 2018 is followed, which incorporates GDPR and have internal procedures in place to ensure your data is not lost, misused or disclosed.
Your rights
Subject to the Act, you have a number of important rights. In summary, those include:
access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
require us to correct any mistakes in your information which we hold
require the erasure of personal data concerning you in certain situations
receive the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
object at any time to processing of personal data concerning you for direct marketing
object in certain other situations to our continued processing of your personal data
otherwise restrict our processing of your personal data in certain circumstances